Create a QuickBooks Desktop company file

When you’re done reading it, or if you’re a QuickBooks veteran, close the dialog box and then click Next to specify the filename and location. You can create a company file in several ways, and the QuickBooks Setup dialog box—which opens automatically the very first time you https://www.bookstime.com/articles/how-to-set-up-a-new-company-in-quickbooks start QuickBooks—is your ticket to all of them. If you don’t see this dialog box, choose File→New Company (or click “Create a new company” in the No Company Open window). The dialog box takes up most of the screen, so you can stay focused on creating your company file.

• If you sell more than one type of item, you need to repeat this process for each type of item.
• ” Well, this way, you know exactly what you’re paying for upfront and there are no unexpected surprises.
• After putting it to the test, this cloud-based field service solution ensures that you no longer have to spend hours sifting through old files.
• Use this package if you need to automatically create Zoho contacts from new QuickBooks Online vendors.
• Get a head start by using one of our Zap templates, which come with some fields pre-selected, then follow the steps above to customize it for your business.

Luckily, most of them are optional, and are used to make sure that the invoice has all of the information you want. For now, we’re going to focus on the fields that are marked Required, and the fields in the section titled Line items. That will allow the action to create a brand new Customer record for your brand new customer. We’ll walk through how to set up a Zap—what we call our automated workflows—that takes orders from apps like Shopify or Stripe and automatically turn them into invoices in QuickBooks Online.

Configure Sync Rules

The easiest way to open a recent file is to choose File→Open Previous Company, and then choose the file you want to open, as shown in Figure 1-6. If the Open Previous Company submenu doesn’t list the file you want, follow the steps in the next section instead. To keep your entire financial history at your fingertips, you need to put every transaction and speck of financial information in your QuickBooks company file.

Typically, this will bring you to a page asking you to confirm whether or not a given account is the one you’d like to sign into. Towards the bottom of the prompt box, you’ll see text that says “Adding a company to an existing account? Just follow the sign-in link next to that text and log in as normal.

Company information

When you click Next, you’ll see a bright orange, but premature, “Congratulations! ” You still have a few more steps to complete before you can open your company file. Keeping books requires accuracy, attention to detail, and persistence—hence the customary image of spectacled accountants hunched over ledgers. QuickBooks can help you keep your books without ruining your eyesight or your posture—as long as you start your company file with good information. Backup files are the answer to the adrenaline rush you get when you do something dumb with your company file, when your hard drive crashes, or when a plume of smoke wafts up from your computer.

If you’re in the middle of entering names, products and services, or bank accounts, and want to get back to the “You’ve got a company file! Adding products and services you sell or your https://www.bookstime.com/ bank accounts is nothing more than filling in tables. For example, to create items, you can fill in a service or product name, description, and price; QuickBooks takes care of the rest.

How to Add Payroll Items to Multiple Employees in QuickBooks

The in-product guide takes you through the set up step-by-step. Use the + button to add the QuickBooks Online “Create Invoice” action to the Zap, and select the QuickBooks account that you connected in the previous step. Use Express Start or Advanced/Detailed Setup to create separate company file for each business.

This section’s steps use Ubersmith as the starting map ID, but QuickBooks Online IDs can be used as well. Mapping Ubersmith data to QuickBook Online data happens during any export. When there are multiple likely choices to use during an export, a mapping error displays on the Export tab asking you to go to the Mapping tab to fix it. When Ubersmith can not determine the correct data to export, you need to select the correct on to use.

Customize the “Find Customer” action

However, you might as well fill in the remaining boxes with your business address and telephone number. If your QuickBooks is running slow or you’re about to reach a list limit, learn what you can do with your existing file. It was most recently updated in February 2022 by Will Harris to add new screenshots. Once you have tested the “Find Product(s)” action, head back to “Create Invoice” and go to the “Product/Service” field.

• Next, let’s scroll down to the section labeled Line Items, which is where we’ll define the lines that will be added to the final invoice.
• If you’re in the middle of entering names, products and services, or bank accounts, and want to get back to the “You’ve got a company file!
• Whether your books are paper ledgers or electronic files in another program, gather your company information before you open QuickBooks.
• You can also choose to have Ubersmith create an account automatically, which will be named Other Current Asset.
• “Find Product(s)” lets us search for multiple products within QuickBooks Online’s system.

You can also choose to have Ubersmith create an account automatically, which will be named Other Current Asset. As per our expertise, when setting up new businesses, QuickBooks automatically creates a chart of accounts for all your accounts. After you finish these additional steps, click Start Working to open the Quick Start Center window. Click Preview Your Settings to see which features QuickBooks selected for you based on the industry and company type you provided (Figure 1-3). Out of the box, QuickBooks lists up to 20 companies on this submenu (it lists them starting with the most recent).

Performing a Partial Client Export

But LLCs may also elect to be treated as S corporations or C corporations. If you’ve made such an election for your LLC, be sure to indicate that the LLC is an S corporation or C corporation. To move to the next screen in the EasyStep Interview, click the Next button. If you get discouraged and want to give up, click the Leave button. Once the configuration is complete, you can begin with the sync.

Plans/addons that don’t have the Account Name will be listed. Back in the Preview Your Company Settings dialog box, click OK to return to the main QuickBooks Setup dialog box. The “Custom” option lets you dynamically map values where you’d otherwise have to select just one.

Performing a Complete Export

But you have better things to do than enter years’ worth of checks, invoices, and deposits, so the comprehensive approach is practical only if you just recently started your company. The default payment and refund account in QuickBooks Online is the Undeposited Funds account. You can keep the QuickBooks Online Undeposited Funds account for both or you can create separate accounts. If you create a new payments account, you can still use the same refunds account by selecting the Use same account as payments option in the Refunds account field. As every accountant and bookkeeper knows, the financial success of every business starts with correctly setting up the Chart of Accounts in QuickBooks®.

While configuring taxes in Chargebee, you can select from one of the default Tax rates created in QuickBooks UK version. Once you update the details, save the file and click Upload CSV to upload the file back into Chargebee. Dive in for free with a 10-day trial of the O’Reilly learning platform—then explore all the other resources our members count on to build skills and solve problems every day.